Privacy Policy

Thank you for visiting the Arizona New Hire Reporting Center website ("Site") operated by YoungWilliams, Inc. (“YoungWilliams,” “We,” “Us”) for the Arizona Department of Economic Security. This website is designed to provide a website repository for employers to register an account and report new hires through manual data entry or file upload. This privacy statement governs your use of the website. Please read this document carefully before you access and use the Site.

Confidentiality is a top priority at YoungWilliams. YoungWilliams respects your privacy and we have developed the following privacy notice statement to demonstrate our commitment to you. This Notice makes disclosures concerning our collection of personal information, purposes of collection, sources of collection, and measures we use to protect your personal information. In this Notice, personal information means any information that identifies, relates to, describes, is reasonably capable of being associated with or could reasonably be linked, directly or indirectly, with a particular consumer or household (“personal information” or “personal data”). 

This privacy statement applies to:

• Information we collect
• How we use the information
• Choices you have about how we collect and use information

This privacy statement does not apply to:

• Privacy practices associated with any activities done outside your use of this Site
• Websites other than this website
• Products and services not available or enabled through the Site

Our web server automatically collects and stores the following information about your visit:

• The Internet Protocol Address and domain name used, but not the e-mail address. The Internet Protocol Address is a numerical identifier assigned either to your Internet service provider or directly to your computer;
• The type of browser and operating system you used;
• The date and time you visited this site;
• The web pages or services you access at this site;
• The web site you visited prior to coming to this web site;
• The web site you visit as you leave this web site; and
• If you download a form, the form that was downloaded.

None of the foregoing information is deemed to constitute personal information.

The information that is collected automatically is used to improve this website's content and to help YoungWilliams understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website.

The information is not collected for commercial marketing purposes and YoungWilliams is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes. YoungWilliams will collect the information above from your visit to the website only for these purposes and for purposes related to the services we provide on behalf of the Arizona Department of Economic Security. 

Employers are required by the Federal law Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996 and Arizona State law (Ariz. Rev. Stat. §§ 23-722.01 to 23-757) to report information about newly hired or re-hired employees who will be working in Arizona. In order to use some of this Site’s features, you may be asked to provide personal information. YoungWilliams does not collect any personal information through this Site unless you provide that information voluntarily. 

You provide personal information voluntarily when you submit new hire information using this Site. We clearly identify data you must provide so we can deliver the services or information you have requested. YoungWilliams may ask that you provide or verify the following personal information; the list is not exhaustive:

• Employee’s full name
• Employee’s Social Security number
• Employee’s date of birth
• Employee’s address

During your visit to the Site, you may submit new hire information. The information, including personal information, volunteered by you in completing the transaction is used by YoungWilliams to operate the Arizona New Hire Reporting program.

YoungWilliams has policies to protect the confidentiality of personal information we get as we do business. Our privacy policies have standards to guard confidentiality, prohibit unlawful disclosure, and limit access to personal information such as Social Security numbers. We use physical, technical, and administrative safeguards to protect personal information.

You may also submit New Hire information via mail, fax, or SFTP file transfer. Please see contact information below for additional information.

Choosing to provide personal information to YoungWilliams, whether we request it or not, constitutes consent to the collection and sharing of the information with National Directory of New Hires maintained by Federal Department of Health and Human Services and the Arizona Department of Economic Security for the reasons you shared the information with YoungWilliams.

Except as stated below or as otherwise authorized by law, YoungWilliams will only collect or disclose personal information through this Site if you agree to let us collect or disclose that personal information. YoungWilliams may collect or disclose personal information without your agreement if it is:

• necessary to fulfill or meet the reason for which the personal information is collected [e.g., enrolling in a health plan];
• necessary to perform our statutory duties as authorized by law, or authorized by state or federal statute or regulation;
• necessary to comply with a valid legal process such as a search warrant, subpoena, or court order;
• to improve our services
• necessary or appropriate to protect the rights, property, or safety of us, our clients, or others;
• to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us is among the assets transferred.  

YoungWilliams maintains personal information collected through this website in accordance with our contract with the the Arizona Department of Economic Security.  For additional information concerning records retention, please contact the Arizona New Hire Program using the contact information below.

YoungWilliams is strongly committed to protecting personal information collected through this website against unauthorized access, use, or disclosure. YoungWilliams limits employee access to personal information collected through this website to only those employees who need access to the information to perform their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

YoungWilliams uses various technological and procedural security measures in order to protect the personal information we collect through the website from loss, misuse, alteration, or destruction. We have documented Information Security & Privacy policies to address data protection. We regularly provide information security and privacy awareness training to our employees. However, you should be aware that due to the open and unsecured character of the Internet, YoungWilliams cannot be responsible for the security of transmissions of personal information over the Internet. We have prepared a formal incident response plan in case of a data breach. 

To protect your communications through the website, we authenticate, monitor, audit, and encrypt activity. You can tell when the site is secure by looking at the location (URL) field. If the URL begins with https:// (instead of http ://), the document comes from a secure server. This means your personally identifiable information cannot be read or deciphered by unauthorized individuals. This is part of our continuing commitment to protecting your information. Please note, that despite our efforts, no security measures are completely secure. Use of this system constitutes consent to such monitoring and auditing.

Below is further information on ours, our Vendors', and Third-Party Services' use of certain Tracking Technologies and how to exercise choice with respect to them. 

Like most websites, we employ "cookies," "Web beacons," and similar devices to help you more efficiently use the Site and to track your activities. A cookie is a small amount of data that is transferred to your browser by a Web server and can only be read by the server that gave it to you. It functions as your identification card and enables YoungWilliams to record your activities and preferences. It cannot be executed as code or deliver viruses. A Web beacon is a small transparent gif image that is embedded in an HTML page or e-mail used to track when the page or e-mail has been viewed. YoungWilliams uses cookies and similar devices to track your use of the Site, types of products and services viewed, information downloaded, and to count visitors we receive daily. Our Web servers automatically log the IP/Internet address of your computer. 

Our website uses Adobe Analytics. Adobe Analytics does not identify individual users or associate your IP address with any other data held by Adobe Analytics. We use reports provided by Adobe Analytics to help us understand website traffic and webpage usage. You may view the Adobe Analytics Privacy Statement located on the Adobe Privacy Center here.

If you do not want your browser to accept cookies, you can modify the cookie option in your browser’s settings. However, some Site features or services may not function properly or be accessible without cookies. For additional information on Opting-Out of Adobe Analytics tracking cookies, please see Adobe Analytics Cookie Policy here and Adobe Privacy Choices, including Opt-Out, here.

Ad Industry Tools: Some third parties that may collect personal information in association with your use of our online services for advertising (including Interest-Based Advertising), analytics, and other purposes Please visit https://www.privacyrights.info/ for information on how to submit applicable opt-outs to participating third parties. However, opting out does not mean you will stop seeing ads and you may continue to still see interest-based ads. To learn more about interest-based advertising and additional opt-out choices related to it, please visit https://optout.aboutads.info/?c=2&lang=EN.
 Browser Settings: You can exercise control over browser-based cookies by adjusting the settings on your browser, and mobile devices may offer ad and data limitation choices. Use the help function on your browser or click on the applicable links below to learn more:

• Google Chrome
• Firefox
• Internet Explorer
• Edge
• Safari

Mobile Device Settings: You can use mobile device settings to limit mobile tracking technologies and associated activities. For instance, you can adjust or reset the advertising identifiers on your mobile device in the device settings. iOS users can visit Settings > Privacy > Advertising > Reset Advertising Identifier. Android users can visit Google settings > Ads > Reset advertising ID.

Please note, clearing cookies or changing settings may affect your choices and you have to opt-out separately via each browser and other device you use. Cookie-enabled opt-out signals may no longer be effective if you delete, block or clear cookies. We are not responsible for the completeness, accuracy or effectiveness of any third-party notices, tools, or choices.

We try to keep information accurate and current. To change or update any personal information maintained by our program, you may write YoungWilliams at the address below. 

YoungWilliams is committed to complying with the Children's Online Privacy Protection Act. Our services are not intended for children under 13 years of age. We do not direct this site to children or knowingly collect, use, or disclose personal data from children under 13. If you believe that we have collected, used, or disclosed the personal data of a child under the age of 13, please contact us using the contact information provided in this Notice, so that we can take appropriate action.  YoungWilliams appreciates your cooperation with this federally mandated requirement.

Information provided on this website is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, YoungWilliams recognizes the possibility of human and/or mechanical error. Therefore, YoungWilliams, its employees, officers, and agents make no representations as to the accuracy, completeness, currency, or suitability of the information provided by this website and deny any expressed or implied warranty as to the same.

This Notice is effective as of the Effective date above.  We reserve the right to change this Notice at any time.  We will take reasonable steps to advise you of any changes to this Notice, including by posting the revised Notice on our website.  We recommend that you review this Notice from time to time to obtain the current version.  You may contact us at the email address or telephone number listed below to obtain a current copy of this Notice.  

If you have any comments or questions in connection with this Notice, please contact YoungWilliams Privacy Office by: 

Email: legal@youngwilliams.com

Note: Please do not include personal information such as a Social Security number in your email. The connection may not be secure.

If you have any questions or concerns about the Arizona New Hire Reporting Center, including, reviewing and correcting information, please contact us by:

Mail: YoungWilliams / Arizona New Hire Reporting Center PO Box 10 Ridgeland, MS 39158

Toll-free Phone: 888.282.2064

Fax: 888.282.0502