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Tennessee New Hire Directory Web Site Privacy Policy

Online Privacy Policy

Since 1997, the Tennessee New Hire Directory has provided the convenience of reporting new hires online to employers. Our Online Privacy Policy serves as our guide for collecting, storing and using information that can or potentially could identify an individual user of the Tennessee New Hire Directory Web site. Such information is commonly referred to as "Personal Information".

What information do we collect?

We collect, monitor and store the following information, which is commonly referred to as "Traffic Pattern Information": (1) The IP address for the user.  This could be resolved to a domain name that has accessed our Web site (for example, if you subscribe to America Online, we would know that someone from AOL has accessed our site, but we would not know which of the millions of AOL users actually accessed our Web site); (2) The date and time our Web site has been accessed; and (3) The number of visits we have to our Web site.

Additionally, since we value and welcome your comments and suggestions, we have a portion of our Web site devoted to soliciting your input (comments). If you take the opportunity to submit comments, you will be asked to provide your name and e-mail address. This information will allow us to respond appropriately, if a response is in fact necessary.

Also, we may collect, monitor and store your name, e-mail address, postal address, phone number and other domain-related information. You will always know when we are collecting this information, and disclosure is always voluntary.

We also try to make it easy for you to reach us by e-mail for further information. If you decide to e-mail us, it is important for you to know that it is likely that you will intentionally, or perhaps inadvertently, send Personal Information.

Registration and Online Reporting

Registration: Employers wishing to utilize our Web site's online reporting feature are required to register to use the service. Information required to register includes the following:

Employer Name; Federal Employer Identification Number (FEIN); Mailing Address; and Contact Information (Name, Phone Number, Fax Number, Email Address).

Online Reporting: After registering, employers may report their new hires using an encrypted Web-form for security. In order to report a new hire, employers will need to provide the following information on each newly hired or re-hired employee:

Employee Social Security Number; First, Middle (if any), and Last Name; Employee Address (including City, State and Zip Code); and Employee State of Hire (optional).

During registration or online reporting, all information is encrypted using Secure Sockets Layer (SSL). For more information on SSL, please read the section on security.

Web File-Transfer Feature

This Web site provides registered employers the option of securely sending their electronic new hire data files via an encrypted Web-interface. Encryption uses SSL protocols described in detail in the section on security.

How do we use the Personal Information we collect?

We do not trade, sell, rent, lease, or otherwise share employer information or employee information with outside parties, unless specified under Tennessee Statute 256.998

We will collect employer names, e-mail addresses, postal addresses, phone numbers, fax numbers and domain-related information. We use this information for our own internal business purposes and to support your personal usage of our Web site.

We never use traffic pattern information to personally identify individual users. Traffic pattern information is taken and used only to generate generic statistics. These statistics are used to identify general trends concerning the use of our Web site, tell us which of our Web pages are the most popular, and to help us determine how we may improve our site.

If you identify yourself or provide personal information by submitting a comment or sending us an e-mail message, we use this information to respond to your comments, concerns, suggestions, questions or requests for information. Additionally, we may also use this information for our own internal business purposes.

What about "Cookies"?

Our site does not use "Cookies".

Will the Tennessee New Hire Directory disclose the information it collects to outside parties?

The Tennessee New Hire Directory does not trade, sell, rent, lease, or otherwise share Personal Information with outside parties, unless authorized by Tennessee Statute 256.998.

The Tennessee New Hire Directory may provide generic statistics about our traffic patterns and related site information to outside parties, but these statistics will never include Personal Information.

Notwithstanding the above, we reserve the right to disclose Personal Information if required to operate or maintain our systems, or pursuant to a court order, subpoena or similar request.

Links

The Tennessee New Hire Directory Web site has links on some of its Web pages that will link users to third party Web sites. The Tennessee New Hire Directory is not responsible for the privacy or other policies of any third party Web sites with which it has links, or of the links offered on such third party Web sites. Please refer to the operators of such third party Web sites for information on their individual privacy policies.

Security

Access to certain areas of our Web site are password protected. When you access your account information in a password protected area, you will be using a secure server via Secure Sockets Layer (SSL). SSL is a protocol developed by Netscape for transmitting private documents via the Internet. SSL works by using a private key to encrypt data that's transferred over the SSL connection. In other words, SSL encrypts all information you input before it is sent to us. Both Netscape Navigator and Internet Explorer support SSL. Web sites use SSL to transmit confidential user information over the Internet. SSL is widely accepted as being very secure.

The Tennessee New Hire Directory uses its best efforts to promote the security, integrity, and privacy of any Personal Information that you disclose. Unfortunately, no computer system or data transmission over the Internet can be guaranteed to be 100% secure. As a result, while our Directory strives to protect your Personal Information, we cannot guarantee the security of any information you transmit to us. We cannot vouch for the security of information sent over and through computers that we do not administer. Our best efforts for security protocols and keeping up with industry standards are our pledge to you.

Email Policy

Our Directory will occasionally send e-mails to employers, which may contain information relating to news bulletins, reporting reminders, and other topics directly related to new hire reporting or child support enforcement. Your e-mail address is never provided to any other entity outside of new hire reporting and child support enforcement.

If you wish to not receive any e-mails, please contact our Directory. Please be sure to include your Employer Name, Federal Employer Identification Number, Contact Name and Phone Number. We will take measures to prevent sending any future e-mails to your address.

Changes to the Tennessee New Hire Directory Internet Privacy Policy

The Tennessee New Hire Directory may, at its discretion, review and, if appropriate, revise this Online Privacy Policy and our Web operations. If we ever do revise our Online Privacy Policy, revisions will be posted prior to becoming effective.

Tell us what you think

The Tennessee New Hire Directory welcomes your questions and comments about privacy. Please give us your feedback.

 

 
 

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