Working with Employers to Ensure the Support
for our Nation's Children
North Carolina State Law, G.S. 110-129.2 and the Personal Responsibility and Work
Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653A, requires all employers
to report newly hired and re-hired employees to a state directory within 20 days
of their hire date.
New hire reporting is required by law in all 50 states, and has been mandatory since
October, 1998. Pursuant to federal law, states have the option of imposing
civil monetary penalties on employers who fail to report new hires. The fine can
be up to $25 per newly hired employee, and if there is a conspiracy between the
employer and employee not to report, the penalty can be up to $500 per newly hired
The State of North Carolina works with employers to help ensure that all new hires are
reported as required. The Federal Office of Child Support Enforcement (OCSE) provides
states a quarterly report containing information on employers who may not have reported
all new hires as required.
Using the quarterly report, the directory may mail notices to employers who appear
to be non-compliant in reporting their new hires. Aside from providing information
on legal requirements, the notice also provides information on how to comply with
new hire reporting laws, so employers may avoid future notices.
Using a different FEIN to report your new hires and your quarterly wage information
may also cause you to appear as non-compliant. If you have more than one FEIN, please
make certain you use the same FEIN you use to report your quarterly wage information
when reporting new hires. If you receive a non-compliance notice from our office
and you believe you may be using multiple FEINs, please contact our office.
The North Carolina Directory of New Hires also monitors regular new hire reports coming
into the Directory, and attempts to contact employers who appear to have lapsed or
who have irregular new hire reporting histories.
New hire reporting is a valuable tool that contributes to the well-being of many
families, and assists with preventing fraudulent unemployment payments and/or welfare
benefit payments. To learn more about the benefits of new hire reporting, click
If you have received a notice from the Directory which referenced a lack of compliance,
or if you have additional questions about complying with the new hire reporting
law, contact us.