Electronic Reporting

There are two(2) ways employers can report electronically:

Option #1
Manual Data-Entry: Employers with only a few new hires can manually data-enter them into the website.

Option #2
File-Upload: Employers with many new hires and payroll providers can export their new hire information to a file that meets our layout specifications. After you have created a file that matches our official file submission layout, please contact our center to arrange a "test" read of the data. We can then assist you in determining the most appropriate way to send our Directory your file. Listed below are the variety of ways a file can be sent to our Directory:
  • Secure Web Upload through this web site. Only available for registered employers and payrol service providers to securely transfer a file to us. You will also receive a confirmation of receipt with this method.
  • Secure File Transfer Protocol (SFTP), using a FTP client such as FileZilla.  Click here to view instructions.  
  • CD-R The CD must be in IBM format and be mailed in a protective envelope to prevent damage during transit. CDs must be clearly labeled with the submitter's name, return address, Federal Employer Identification Number (FEIN), and contact name with phone number.CDs are not returned.
  • Encrypted e-mail files can also be sent to the Directory. Non-encrypted files cannot be accepted.

  • Supported File formats, File layouts, and example files

    File Type File Extension Layout Specification Example File
    Fixed-Width-Text *.txt Text Layout PDF Example.txt
    Excel *xls Excel Layout PDF Example.xls

    Commonly Requested Forms for New Hires

    New Hire Form (PDF)
    Multistate Reporting Form

    MAXIMUS operates the Maryland State Directory of New Hires under contract with the Maryland Department of Human Resources and the Department of Labor, Licensing, and Regulation
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