• PO Box 138003
  • Sacramento, CA 95813-8003
  • (888) 282-2064
  • (888) 282-0502

Third-Party Payroll

You are considered a third-party payroll provider if you are any of the following:

  • Certified Public Accountant CPA
  • Payroll Processing Company
  • Service Bureau

The file layout requires company information to be provided for each employee reported. This allows the layout to contain an unlimited number of different companies or FEINs.

New Hires must be reported using the same FEIN as the FEIN under which state the quarterly wage reports are filed.

It is common for new hires and re-hires to begin working with a company before they are actually added to the Payroll or Human Resources computer systems. Because of delays, someone that is hired or re-hired may not get reported if the delay is long enough that the new hire report is created before their information is input into the appropriate systems.

Your report should contain only unique, never-before-submitted, new-hire records for your clients. Please do not submit the same new hire records multiple times.

Employers with one or more subsidiary, location, or branch can save time and resources by consolidating new hire reporting into one central location. If possible, centralization of new hire reporting at the corporate office is recommended, using the multistate reporting method if applicable. This method reduces the collective time spent on complying with the new hire reporting requirements and shifts the responsibility from the remote branches to the corporate office where reporting can be ensured.

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