If you are an employer with employees in more than one state, you are
a multistate employer.
Multistate employers have two options for reporting their new hires:
Report newly hired employees to the state
in which they are working, following the new hire regulations of each
state to which you will report. Click here for information on other
states' new hire reporting offices.
Select one state where you have employees
working and report all new hires to that state electronically.
Click here for more information on electronic reporting.
When you select Option 2, you are required to follow the new hire
regulations of only the state you have selected to receive your new hire
reports. Employers choosing this method can save time and money by
consolidating their new hire reports and electronically submitting them to
a single state.
Note: You may not report new hires using both Option 1 and
If you choose Option 2 for reporting your new hires, you must notify the U.S. Department of
Health and Human Services as to which state you have designated to receive all
of your new hire information. This is called "Multistate employer
registration". You can notify the Department in one of the
following three ways:
- You can register as a "Multistate employer" using the
Department's web site:
Office of Child Support Enforcement's Multistate Reporting Form
- You may notify the Department of Health and Human Services using
an optional form. Download a copy from the OCSE web site at:
or call (410) 277-9470 to request a copy of the form. Once completed,
the form can be faxed or mailed to the OCSE:
Department of Health and Human Services
Administration for Children and Families
Office of Child Support Enforcement
Multistate Employer Notification
P.O. Box 509
Randallstown, MD 21133
Fax: (410) 277-9325
- Alternatively, you
may mail or fax a notification to the address listed above
using your own letterhead or form, being sure to include the following
- Employer legal name
- Employer Federal Employer Identification
Number (FEIN) - If you have more than one FEIN, please make certain you
use the same FEIN you use to report your quarterly wage information
when reporting new hires.
- Employer address
- Employer phone number
- Employer contact name
- Employer contact phone number
- State to which employer will be reporting
- A list of all states in which the employer currently has employees
Remember, Multistate employers must electronically report the
following information for each new hire:
- Employee information - You must
report the employee's name, address,
and social security number. You also need to report the employee's
state of hire if you are reporting as a Multistate employer.
- Employer information - You must
report the employer's name, address, Federal
Employer Identification Number (FEIN), and indicate if you are reporting
as a Multistate employer. If you have more than one FEIN, please make
certain you use the same FEIN you use to report your quarterly wage
information when reporting new hires.
Multistate new hire reports must be submitted electronically via our
web site, or as a file that adheres to our file submission layout
specifications. Click here for more information on electronic reporting.
If you have questions about Multistate reporting, contact