Electronic File Transfer (EFT)
Instructions

The Arkansas New Hire Reporting Center can receive electronic file transmissions from a variety of communications software. The new hire data file you are transferring must be in our required file format. Click here for our file layout. If you have created the file in our format and are ready to send it, please follow the dial-up instructions below.

The following transfer software can be supported:

ProComm Plus: Commercially available communications product
HyperTerminal: Comes with Windows 95/98; can be found in the "Accessories" menu, under "Communications".
PC Anywhere: Commercially available communications product. Please call beforehand so we can load PC Anywhere host.
Any transfer software that can emulate a zmodem transmission.

Please call the office before initially sending a file. We need a phone number and contact name of employers sending files electronically, in case the file transmission does not work or the file is in the wrong format. After you have transferred an electronic file successfully a few times, you do not need to call us each time you send a file.

To Send your File

The Arkansas New Hire Reporting Center's data line can receive calls 24 hours a day, seven days a week.

1. Dial: (501) 376-0350

2. Enter the name and password.

The host will prompt you for a Name and Password. Enter a name (This can be a company name or the name of the person sending the file-you decide.) You will need to use the same name for your next transmission, so it may be a good idea to write it down. You will also have to type in a password. The password will also be used each time you submit files.

Then the host displays the following menu:

Your choice?

Choose U for Upload

3. The host will then display the following menu:

Your choice?

Choose Z for Zmodem

4. The Host will then prompt you for a file name.

5. If you are using HyperTerminal, click on Transfer in the Menu Bar, and then select Send File. Browse for your file, and then click on the file when you find it. Click on the send button and the file will be transferred.

If you are using ProComm Plus, the file must be in the upload folder of the ProComm directory. If the file is in the upload folder, simply type the name as it appears and press enter. Finish the process by clicking on the upload icon appearing at the top of the page.

The host will confirm the file transfer by flashing the following message: FILE TRANSFER COMPLETE.

6. The host will bring you back to the main menu:

 Your choice?

• Select U to upload another file
• Select G for goodbye

You can repeat the procedure as many times as necessary if you need to send multiple files. Please type G for goodbye when exiting so that the host can properly reset for the next call. An abrupt exit may cause the host to malfunction during the next call.

File Naming Guidelines

When you are ready to save your file, please name the file with the first four characters of your company name, plus the day and month you are creating it. For example:

Acme Incorporated, file created on December 1^st- acme1201.txt
Microsoft Corporation, file created February 14^th- micr0214.txt

If you are unable to use this naming convention, please name your file as uniquely as possible. Using 4-8 letters that are an acronym of your company name, or actually spelling your company name is acceptable. If you are sending multiple files, please provide a unique name for each file. Multiple files with the same name cannot be processed.

Please do not use "newhire" or any variation of "newhire" for your file name.

These instructions were created for employers that wish to transfer files via EFT (host-dial up). We also offer other transmission options, including FTP and Web-Transfer. If you have any questions about EFT, or need further assistance with transmitting your file, please contact our office.